Effortless GSA Compliance thanks to EDI Integration
An EDI compatible order management system can greatly simplify your work with GSA contracts. The EDI integration provides automatic document exchange, promotes faster signing and reviewing of documents, and ensures compliance with GSA rules and regulations.
This is Price Reporter OMS – your one-stop solution to process EDI orders placed via GSA sales platforms.
What is EDI
Electronic Document Interchange or simply EDI is a concept embodied in specific technologies and standards that allows businesses and governmental institutions to exchange information via electronic channels just like they would do with paper documents.
A simple example is a typical GSA ordering procedure:
- The government publishes an RFQ
- A vendor responds to that RFQ with a bid
- Then there is a purchase order, and the vendor acknowledges receiving the purchase order.
- The vendor then sends a shipping notice and the buyer responds with a receiving advice.
- Finally, there are an invoice and an invoice receipt.
With EDI, there is no paperwork involved in the process. Instead, all documents are sent electronically, and this procedure is instant in all practical senses.
GSA adheres to the ANSI X12 standard to implement EDI when setting up a connection with a contractor.
Benefits of using EDI
Electronic Document Interchange is a de facto standard in today’s world, both for businesses and for governmental institutions. Benefits of EDI are pretty much obvious:
Without the need to compose, prepare, print and send paper documents (as well as to receive, read, and enter other documents into a local computer database), the overall workflow performance is much, much better. You would be surprised to know how easier EDI orders are to process when you use Price Reporter OMS.
It is electronic now, which means no paper document is ever needed for you to print or sign. With Price Reporter OMS your everyday GSA contracting operations like confirming the receipt of purchase orders, sending Invoices and Functional Acknowledgements, and most vitally, meeting the compliances is a breeze.
EDI means faster work
Less time is spent on preparing documents, more time is left for real work. And that in turn means the government receives what it needs sooner, and the vendor gets the payment from GSA faster than ever. Transactions now take minutes instead of weeks, and order-to-shipment cycles are like 50% shorter now purely thanks to EDI.
No human errors
Since no manual data-entry is involved in EDI ordering, there can be no human errors. EDI is automated, so documents are sent where they need to be sent, and the format of each document is precisely what it must be. This also promotes better security and safety of information.
EDI is cheaper than any paperwork. No paper, no printing, no personnel to do the paperwork and no need to pay them. And since your typical GSA contract lasts for at least 5 years, your total savings for the entire period will be quite significant. Plus, you can work via Price Reporter OMS on the commercial market too.
What is Price Reporter EDI-ready OMS
Price Reporter order management system is an EDI-compatible cloud based service that was designed as an affordable and easy to use order management system that allows multiple electronic integrations with various market places, suppliers and third party software systems. A variety of integration platforms are already supported by Price Reporter OMS. The most common types of integration are EDI and XML Web Services.
Currently, Price Reporter EDI OMS serves over 200 GSA contractors simplifying order management, inventory management, reporting and accounting.
Price Reporter OMS features:
- Full support for GSA selling platforms: GSA Advantage, eBuy, FedMall
- Support for multiple commercial selling platforms like Amazon or Walmart
- Integration with major distributors including Ingram Micro, Tech Data, Synnex, D&H, Grainger, Office Depot, Essendant, SP Richards and many others
- Integration with your accounting to avoid mistakes and missing financial data
- Automatically manages EDI codes and sends/receives all the necessary documents
- Automatically ensures GSA compliance by monitoring changes and reflecting them in documents instantly
A single OMS for many solutions
Price Reporter OMS easily maps your business to GSA Advantage, but it is equally well capable of simplifying your Amazon order management and B2B commerce.
Request the quote now or watch the video to learn the basics of the QuickSales system.