EDI integration

edi logo

Price Reporter OMS was designed as an affordable and easy-to-use order management system that allows multiple electronic integrations with various marketplaces, suppliers, and third-party software systems. A variety of integration platforms are already supported by Price Reporter OMS. The most common types of integration are EDI (Electronic Data Interchange) and XML Web Services.

EDI integration is the most common platform for handling electronic order fulfillment, communicating purchase orders to distributors, receiving shipping notifications, and bills from suppliers and to clients. EDI is an electronic (computer to computer) communication of business documents in a standard format between business partners. It was designed in a previous internet era and is still widely used by the US Government, and large organizations in the vendor supply chain.

Price Reporter OMS provides EDI integration to a number of distributors across multiple industries, including Ingram Micro, Tech Data, Synnex, D&H, Grainger, Office Depot, Essendant, SP Richards, and many others. The list of active EDI integrations is constantly expanding and we will be happy to help if you need to communicate your purchase orders to a new marketplace, or supplier. Our integration engineers will work with you to adjust Price Reporter OMS, align it to your business practices, and provide additional integrations.

EDI integration makes Price Reporter OMS one of the most powerful and affordable GSA order management systems available. Currently, Price Reporter serves many GSA contractors and drop-shippers of various sizes, and we are confident that we can improve and optimize your business processes, as well.

Contact our GSA Expert
Call 201.567.6646 or provide your details for a free consultation:

    Effortless GSA Compliance thanks to EDI Integration

    An EDI compatible order management system can greatly simplify your work with GSA contracts. The EDI integration provides automatic document exchange, promotes faster signing and reviewing of documents, and ensures compliance with GSA rules and regulations.

    This is Price Reporter OMS – your one-stop solution to process EDI orders placed via GSA sales platforms.

    What is EDI

    Electronic Document Interchange or simply EDI is a concept embodied in specific technologies and standards that allows businesses and governmental institutions to exchange information via electronic channels just like they would do with paper documents.

    A simple example is a typical GSA ordering procedure:

    • The government publishes an RFQ
    • A vendor responds to that RFQ with a bid
    • Then there is a purchase order, and the vendor acknowledges receiving the purchase order.
    • The vendor then sends a shipping notice and the buyer responds with a receiving advice.
    • Finally, there are an invoice and an invoice receipt.

    With EDI, there is no paperwork involved in the process. Instead, all documents are sent electronically, and this procedure is instant in all practical senses.

    GSA adheres to the ANSI X12 standard to implement EDI when setting up a connection with a contractor.

    Benefits of using EDI

    Electronic Document Interchange is a de facto standard in today’s world, both for businesses and for governmental institutions. The benefits of EDI are pretty much obvious:

    Streamlined workflow

    Without the need to compose, prepare, print or send paper documents (as well as to receive, read, and enter other documents into a local computer database), the overall workflow performance is much, much better. You would be surprised to know how much easier EDI orders are to process when you use Price Reporter OMS.

    No paperwork

    It is electronic now, which means no paper document is ever needed for you to print or sign. With Price Reporter OMS your everyday GSA contracting operations like confirming the receipt of purchase orders, sending Invoices and Functional Acknowledgements, and most vitally, meeting the compliances is a breeze.

    EDI means faster work

    Less time is spent on preparing documents, more time is left for real work. And that in turn means the government receives what it needs sooner, and the vendor gets the payment from GSA faster than ever. Transactions now take minutes instead of weeks, and order-to-shipment cycles are like 50% shorter now purely thanks to EDI.

    No human errors

    Since no manual data-entry is involved in EDI ordering, there can be no human errors. EDI is automated, so documents are sent where they need to be sent, and the format of each document is precisely what it must be. This also promotes better security and safety of information.


    EDI is cheaper than any paperwork. No paper, no printing, no personnel to do the paperwork and no need to pay them. And since your typical GSA contract lasts for at least 5 years, your total savings for the entire period will be quite significant. Plus, you can work via Price Reporter OMS on the commercial market too.

    What is Price Reporter EDI-ready OMS

    Price Reporter order management system is an EDI-compatible cloud-based service that was designed as an affordable and easy to use order management system that allows multiple electronic integrations with various marketplaces, suppliers and third-party software systems. A variety of integration platforms are already supported by Price Reporter OMS. The most common types of integration are EDI and XML Web Services.

    Currently, Price Reporter EDI OMS serves over 200 GSA contractors, simplifying order management, inventory management, reporting and accounting.


    Price Reporter OMS features:

    • Full support for GSA selling platforms: GSA Advantage, eBuy, FedMall
    • Support for multiple commercial selling platforms like Amazon or Walmart
    • Integration with major distributors including Ingram Micro, Tech Data, Synnex, D&H, Grainger, Office Depot, Essendant, SP Richards and many others
    • Integration with your accounting to avoid mistakes and missing financial data
    • Automatically manages EDI codes and sends/receives all the necessary documents
    • Automatically ensures GSA compliance by monitoring changes and reflecting them in documents instantly

    A single OMS for many solutions

    Price Reporter OMS easily maps your business to GSA Advantage, but it is equally well capable of simplifying your Amazon order management and B2B commerce.

    Request the quote now or watch the video to learn the basics of the QuickSales system.

    Contact our GSA Expert
    Call 201.567.6646 or provide your details for a free consultation:

      partner logo

      Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we've ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.

      More testimonials
      Frequently Asked Questions
      How can Price Reporter help with GSA EDI business transactions processing?

      The Order Management System (OMS) from Price Reporter is a cutting-edge, cloud-based platform that offers EDI connection to vendors in a variety of industries, such as IT, industrial, office supplies, and others. Our GSA OMS guarantees that your orders are executed in complete accordance with legal requirements and synchronizes your accounting information with QuickBooks. For a consultation, get in touch with Price Reporter right now. One of our qualified EDI professionals will assist you in tailoring our system to the needs of your company.

      What is EDI GSA?

      GSA Global Supply prefers to conduct business via electronic data interchange, because it enables quick processing of GSA order requests, as well as streamlined communication between vendors and government buyers. For high-volume GSA contractors, EDI is the preferable option since all information is processed electronically and in a uniform format, avoiding time-consuming manual data processing and enabling direct vendor-to-buyer communication. EDI enables GSA vendors to cut costs, improve the speed of transactions, and lessen human error margins. The steps required to become a GSA EDI certified vendor take one to three months.

      To begin, get in touch with GSA EDI.
      Evaluate your government EDI capability, complete an onboarding survey.
      Attend a launch event.
      Create a test catalog and ensure that your EDI can communicate with GSA Global Supply to finish the testing process.

      What is GSA EDI Business Processing?

      Interchange of Electronic Data and Vendor Portal The GSA Global Supply federal requisition program serves as a one-stop online store for both civilian and military buyers to find products and place bulk orders for global delivery. The criteria for business transaction processing, which include every stage from order processing and shipping to customer communications to data correctness and compliance, must be followed by GSA contractors that wish to transact business through the GSA Global Supply. These specifications state that GSA Schedule holders must handle their business transactions using either the Vendor Portal or Electronic Data Interchange (EDI) (VP).

      Why use Electronic Communications with GSA?

      Going by standards of EDI business documents outlined in this section, the GSA will on-board the awarded contractor directly, either to the GSA EDI Gateway or a GSA-provided third party service provider, for contractors who may not have previously transacted business with GSA, using EDI. Personnel from the GSA will work with the contractor to plan the onboarding procedures.
      The contractor must cooperate with GSA in order to comprehend and follow GSA business.