How to get a GSA Contract

SA label

A GSA contract works like a license that allows you to sell to the government; having obtained a contract will open your business up to all federal purchasing. It allows companies to sell on all government online portals, including GSAAdvantage and respond to Bids, RFQs, as well as solicit the all Federal Agencies directly. This means more business and more sales for your company.

How to start on GSA?

Under the GSA schedule program, a wide variety of businesses from almost every industry are able to trade with the government. Some of the more popular fields are among the IT products and services, office and industrial supplies, business management services, engineering services, environmental products and services, as well as many others. Overall there are sixty-two categories of commercial products and services that vendors may apply for, under GSA contract.

Holding a GSA contract will open the door to a huge, multibillion market of the US federal government procurement. Having Price Reporter assist you in the process will save you time and energy, while enabling you to make more money, while spending less of it in the process.

Contact our GSA Expert
Call 201.567.6646 or provide your details for a free consultation:

    Mission

    Founded in 2006, Price Reporter is comprised of a team of experts with many years of experience, doing business with GSA.

    Price Reporter's mission is to serve client's unique needs to effectively establish, grow and maximize their GSA business.

    Price Reporter's experts utilize a full-range of custom marketing intelligence solutions, providing the insight needed to navigate today's complex Government marketplace.

    Our numbers tell the story

    12+

    Years Working with GSA

    100+

    GSA Contracts Awarded

    500+

    Companies Served

    700+

    GSA Contracts under Management

    5K+

    GSA Contract Modifications Completed

    1M+

    GSA Orders Processed

    4.8★

    Customer
    Rating

    How To Get a GSA Contract

    Learn how our GSA experts will help you start selling to the Federal Government

    Watch Video

    5 Steps to Obtain a GSA Contract

    Step 1
    GSA Company
    Evaluation
    Step 2
    Proposal
    Preparations
    Step 3
    Negotiations
     
    Step 4
    GSA Contract
    Award
    Step 5
    Post Award
    Support
    Step 1. GSA CompanyEvaluation
    GSA_Contract_1
    Your Company's Evaluation

    During a free consultation with our GSA experts, you will learn if your company meets the GSA contractor requirements. In order to qualify for a GSA Contract, businesses must be in operation for at least two years, have a strong track record, meet specific financial criteria, and other qualifications. Using our GSA marketing intelligence tools, our experts will evaluate the Federal Government's demand for your products and services.

    Step 2. Proposal Preparations
    GSA_Contract_Proposal
    Proposal Preparation

    Price Reporter will register you with Dun & Bradstreet and SAM.GOV. Doing so will enable you to conduct business transactions with government agencies. We will help you obtain thorough Past Performance Assessments which will prove that you are a reputable vendor to the GSA. Through our collaborations with you, we will compile all of the required documentation including your product catalog, company financials, and marketing materials, and submit the completed package for Government review.

    Step 3. Negotiations
    GSA_Contract_Negotiation
    Negotiation with the GSA

    Prior to awarding a Schedule, the GSA always negotiates to obtain the best prices, quantity discounts and terms from its vendors. Once a GSA contract is awarded, you will have to comply with all of the terms, rates and prices that are stipulated in the document even if they are not as desirable as you had hoped. We will lead the negotiation process on your behalf to help you attain the most profitable and favorable terms and conditions possible for your GSA contract.

    Step 4. GSA Contract Award
    GSA_Contract_Award
    GSA Contract Award

    Once your GSA Contract Schedule is awarded, we will publish your entire catalog on GSA Advantage, an electronic government procurement portal, which will make your products and services immediately available to Government buyers for purchase. When submitting your catalog, you should provide as much information as possible about your products including but not limited to clear descriptions of the items and their usage, specifications, pricing, shipping details, part numbers, and high quality images. Our team of GSA professionals will edit and update your catalog with as much relevant content as possible so that it can be published on GSA Advantage.

    Step 5. Post Award Support
    GSA_Contract_2
    Post Award Support

    After the contract award, our team of GSA experts will work with you to maximize your GSA sales. Using our GSA Marketing Intelligence tools, we will research and identify the top vendors that are your biggest competitors. We will help you devise a strong marketing strategy, optimize pricing so that you can be more competitive, and help you to expand your catalog by adding products that the GSA buys the most. In addition, we will update your catalog, ensure that it remains compliant, and manage your relationship with the GSA.

    Contact our GSA Expert
    Call 201.567.6646 or provide your details for a free consultation:

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      Testimonials

      Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we've ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.

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      Frequently Asked Questions
      How long does it take to get a GSA contract?

      If everything goes perfectly, it can take 6 months from the moment you apply for your GSA contract to the moment of the contract award. The time frame depends on the accuracy of your submitted package, category of your products / services, experience of your staff, and on your GSA Contracting Officer. It is normal for a GSA Contracting Officer to spend at least 30 days to review each offer.

      What are GSA requirements?

      GSA contracts require a company to be in business for at least two years and show an annual revenue of at least $100,000 per year, for two consecutive years. Your financial situation should be stayable. Some contracts require specific skills and experience, especially in technical and service-related contracts.

      Getting on the GSA List

      Step-by-Step: Getting on the GSA List:

      • Get a D-U-N-S number. D-U-N-S stands for Dun & Bradstreet Open Ratings Past Performance Evaluation. It is a unique identifier for companies around the world. The evaluation results take approximately 35 days and costs $185. It is only valid for 12 months, so you should continue with the application process as soon as you receive your number.
      • Register on System for Award Management (SAM). SAM is a central database for multiple federal procurement systems.
      • Select a NAICS code that fits your product/service line. There are more than 100 categories on GSA, so it might take a little research to see which is most appropriate or the best fit for your specific business .
      • Download the solicitation for your GSA Schedule. Schedule solicitations are posted on FedBizOpps (fbo.gov).
      • Prepare a proposal. This will most likely be the hardest, most time-consuming part of the process. Simple mistakes or oversights can cause your proposal to get rejected immediately.
      • Proposal review. All proposals are reviewed by a GSA contracting officer.
      • Contract negotiation. Prior to awarding a Schedule, the GSA always negotiates to obtain the best prices, quantity discounts and terms from its vendors. Once all parties are in agreement, a Final Proposal Revision (FPR) will need to be prepared and submitted.
      • Contract Award. Once you receive your contract award, you should be able to begin selling immediately.
      Do you need a GSA Schedule Contract?

      There is no law that requires a contractor to hold a GSA Schedule in order to conduct business with the federal government. … As a result, companies that conduct significant business with the federal government ultimately find it necessary to obtain a Schedule Contract. Acquisitions through GSA Schedules are issued using full and open competition. Prices have already been deemed fair and reasonable, and Contracts are in compliance with all applicable laws and regulations, reducing evaluation cycles. Purchases can be made directly from a contractor’s GSA Schedule Contract, eliminating time-consuming responses to complex RFP’s and lengthy negotiations.

      • Blanket Purchase Agreements (BPAs) between agencies and contractors under the GSA Schedule are established to meet recurring product/service needs. BPA’s reduce administrative costs by eliminating repetitive ordering procedures.
      • Contractor Teaming Arrangements (CTAs) are agreements between two or more GSA Schedule Contract holders to work together in order to provide a complete solution to meet an agency’s needs.
      • GSA Advantage!, is an online shopping mall for federal government agencies to view, compare, and directly purchase products and services available through GSA Schedule Contracts.
      Which GSA Schedule Is Right For You?

      Many small businesses come to Procurement Technical Assistance Centers interested in GSA Supply Schedule contracts. But the first question must always be – is a federal supply schedule right for your company? In many cases, the answer is no. Making that determination up front can save a tremendous amount of time, energy, and perhaps money, as some small business owners pay thousands of dollars to private firms to help them “get on a GSA Schedule,” only to be unsuccessful or find it a poor fit.

      Your local PTAC Procurement Specialist can help you assess your company relative to GSA purchasing practices in terms of both overall readiness and pricing structure. Together you can determine the appropriate Schedule for you to consider and discuss the many other resources available on the GSA website, including their Readiness Assessment and Pathway to Success, which can all provide critical insight into the appropriateness of pursuing a Schedule contract.

      He or she can also teach you how to use GSA’s online sales query tool to see how much of your product or service is being purchased by GSA. It may be that current purchases far exceed your capacity to produce, or it may be that there are hardly any purchases at all. Either situation might be an argument against pursuing a Schedule contract.

      Pricing is another important consideration. GSA wants your very lowest price, lower than that which you offer to your very best customer. The pressure to award to the lowest possible price providers has only grown in recent years, making GSA contracting more difficult for small firms. (See “The Cost of FSSI and the Prices Paid Portal”). A GSA Schedule contract at a price you can’t sustain could put your company out of business.

      Your PTAC Counselor can help you sift through all of this information and these considerations to reach the decision that is right for your business. Then if you determine that a GSA Schedule contract IS right for your company, they can help you take the next steps in applying. Many PTACs offer classes such as “Understanding the GSA Schedule Process,” but all will also work with you one-on-one to answer your questions and help you find the information you need. Once you’ve been awarded a Schedule contract, they can help you develop a marketing strategy to maximize your sales opportunities.