Services
Contractor Assessment Support
A Contractor Assessment Visit (CAV) or Industrial Operations Analyst (IOA) assessment serves as a dual-purpose engagement: it is both an educational session and a compliance review of your GSA Contract. Our team at Price Reporter can assist in preparing your staff and offer guidance to ensure you understand and effectively address GSA’s requests during the Contractor Assessment process.
What is Contractor Assessment Visit (CAV)?
- A Contractor Assessment Visit (CAV) is a review conducted by the General Services Administration (GSA) to ensure that GSA contract holders are complying with the terms and conditions of their contracts.
- The visit allows the GSA to verify that the contractor is adhering to the contract terms, including compliance with pricing, reporting, and performance standards. This helps to ensure that government agencies receive the best value and that contractors are fulfilling their obligations.
- It provides an opportunity for contractors to learn more about their obligations and best practices under their GSA Schedule contract. This includes understanding reporting requirements, pricing policies, and other contractual responsibilities.
- During a CAV, GSA representatives will typically review documentation, conduct interviews with key personnel, and assess the contractor’s overall compliance with the contract. The goal is to identify any areas of non-compliance and provide guidance on how to address them.
- The results of the Contractor Assessment Visit (CAV) may be reviewed during the new five-year option extension of the Multiple Award Schedule (MAS) contract. These results will comprehensively evaluate the contractor's performance, compliance, and adherence to contractual obligations, ensuring that only the highest of standards are maintained. The assessment report may serve as a basis for the approval or rejection of the new five-year contract extension.
What is Contractor Assessment Visit (CAV)?
Our experts can help you navigate the Contractor Assessment Visit (CAV) process by providing comprehensive preparation, in-depth advisement, and strategic responses to GSA’s requests, ensuring your compliance and maximizing your contract’s potential.
PRICE REPORTER WILL ASSIST YOU WITH THE FOLLOWING
- Rehearse each step of the anticipated Contractor Assistance Visit (CAV)
- Prepare documental proof and explanations for transactions that seem either out of place or non-compliant
- Instruct personnel in charge on how to successfully pass the inspectors’ interview
- Review of documents to be submitted to the GSA Contractor Assistance Visit (CAV)
- Active participation during the GSA Contractor Assistance Visit (CAV)
OUR NUMBERS TELL THE STORY
18+
Years Working
with GSA
with GSA
400+
GSA Contracts
Awarded
Awarded
1000+
Companies
Served
Served
1500+
GSA Contracts
under
Management
under
Management
20K+
GSA Contract
Modifications
Completed
Modifications
Completed
2.5M+
GSA Orders
Processed
Processed
4.9
Customer
Rating
Rating
Frequency and Conditions
Most contractors undergo two assessments within a five-year period. Under certain conditions, an annual assessment may be required. These assessments are crucial for maintaining the integrity of the GSA contract system and ensuring that contractors consistently meet their obligations. The frequency of assessments may be adjusted based on factors such as contract performance, sales volume, or changes in regulatory requirements.
End-of-Term Assessment
A comprehensive review that includes (but is not limited to) the Most Favorable Customer (MFC) and Basis of Award (BOA) analysis (if applicable), GSA Advantage catalog evaluation, Terms and Conditions review, and e-verify compliance check. The results of this thorough assessment will be used during the contract extension to determine whether a contractor qualifies for contract renewal. It also helps GSA evaluate the overall effectiveness of the contract and identify any areas that may require modifications in future agreements.
Annual Assessment
Resembling the end-of-term assessment, this evaluation may be initiated if the contractor exceeds $150,000 in IFF revenue. The annual or so-called mid-term assessment ensures that high-volume contractors maintain consistent compliance with GSA requirements. It also allows GSA to closely monitor contractors whose sales have significantly increased, potentially necessitating adjustments to their contract terms or pricing structures.
GSA Audit
The GSA audit serves as an impartial evaluation of GSA contractors’ activities, designed to identify any potential infringements of GSA contract terms. These audits are more in-depth than regular assessments and may involve a detailed examination of financial records, pricing practices, and compliance documentation. GSA audits play a crucial role in maintaining the integrity of the GSA contracting system and ensuring fair competition among contractors.
Annual vs. End-of-Term Assessments
| Compliance Topic | Annual | End of Term |
|---|---|---|
| Sales tracking/reporting | X | X |
| Pricing | X | X |
| Prompt payment terms | X | X |
| TAA compliance | X | X |
| Labor qualification compliance | X | X |
| BOA compliance | X | |
| Scope | X | |
| E-Verify compliance | X | |
| Terms & conditions document | X | |
| GSA Advantage! catalog | X |
Contact Us
Contact us at 201.567.6646 or provide your details below for one hour free consultation
FAQ
What is a Contractor Assessment Visit (CAV)?
A Contractor Assessment Visit (CAV) is an integral part of maintaining compliance with your GSA Contract. It serves as both an educational tool and a compliance check, conducted primarily virtually by an Industrial Operations Analyst (IOA). This assessment is scheduled up to once a year and is designed to ensure that all aspects of your contract are managed according to GSA’s regulations and standards. The IOA’s role is to guide and advise on best practices, as well as identify any areas needing improvement.
How often are Contractor Performance Assessments conducted?
Contractor Performance Assessments are generally conducted on an annual basis to ensure continuous compliance with GSA contract terms. However, the frequency of these assessments can differ based on specific contract stipulations and the IOA visit schedule. The Industrial Operations Analyst (IOA) has the discretion to schedule these visits more or less frequently, depending on the contractor’s past compliance history and current performance indicators. This flexibility helps tailor the oversight to the specific needs and risks associated with each contractor.
What is the difference between an Annual Assessment and an End of Term Assessment?
The primary difference between an Annual Assessment and an End of Term Assessment lies in their scope and depth. Annual Assessments are relatively brief and designed to ensure ongoing compliance with critical areas such as sales reporting and Trade Agreements Act (TAA) compliance. In contrast, an End of Term Assessment is far more thorough, encompassing a detailed review of the entire contract, including its scope, terms, and all compliance obligations. This type of GSA Contractor Assessment Visit (GSA CAV) typically occurs as a contract approaches renewal or expiration, providing a comprehensive evaluation to guide future contract management decisions.
What does the IOA examine during contractor assessment help?
During GSA Contractor Assessments, the Industrial Operations Analyst (IOA) meticulously examines various compliance aspects, including sales tracking, pricing accuracy, labor qualifications, and adherence to the terms approved by the GSA. The assessments may also cover additional areas depending on the specific requirements and at the IOA’s discretion. This ensures that all facets of GSA contracting are being managed properly, helping contractors maintain or improve their compliance status.
Are Contractor Assessments considered audits?
No, Contractor Assessments are distinct from audits and are primarily designed as compliance checks. They are conducted to ensure that contractors are adhering to the terms and conditions of their GSA contracts. Unlike audits, which are in-depth investigations performed by the GSA Office of Inspector General (OIG) to uncover any potential misconduct or noncompliance, contractor assessment support focuses on guiding contractors towards maintaining compliance and rectifying minor issues before they become significant. This support is crucial for contractors to understand and implement the necessary standards and practices to meet GSA requirements.
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Price Reporter team has been efficient at managing our GSA contract catalogs for the past 5 years. They keep our catalogs well maintained and compliant, saving our resources and letting us focusing on making sales.
Adorama
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The B. David Company enlisted the services of Price Reporter, Inc. to setup our DOD EMALL account. We are a second generation family owned company and were uncertain what would be required to complete this task. I fully recommend Price Reporter, Inc. to any company that is looking for assistance with their Government business endeavors. They were and have continued to be extremely helpful. We will continue to rely on Price Reporter, Inc. for future projects.
Steven Ribnick, Sales & Operations Analyst, B. David Company, Inc.
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Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we’ve ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.
George McCullough, Director of Sales and Business Development, Darley
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We first learned about the DOD EMALL a couple years ago from Price Reporter. We decided to move forward on it in 2016. I would recommend them based on the following items:
- They split the payment. Half upfront and the other half is only charged should DOD EMALL contract be awarded to you.
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These are a few of the reasons why I would recommend Price Reporter, Inc. Thank you!
Karl Prince, Finance Director, AES Systems, Inc.
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Since 2009, Price Reporter has provided Fisher Scientific timely competitive item level GSA pricing data allowing us to identify opportunities and threats. Their customer service focus is solid.
Tim Evans, Government Segment Marketing Manager, NA, Fisher Scientific
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Price Reporter are helping make my life much easier and helping me feel so much better about our GSA contract. Thanks!!!
Kristen Briggs, President, General Mailing & Shipping Systems, Inc.
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For the past 10 years, Price Reporter has been providing us with exceptional service for the maintaining of our GSA office supplies contract. They have updated our files on a very timely basis. They have provided modifications when required. For a number of years, they had been giving us a price algorithm where each of our items were priced more than our cost and a penny below the next competitor. A very unique position that gave us thousands of government orders – that was prior to the GSA FSSI BPA.
And for all the service given, their cost was far less than any other consulting firm that we had contacted or worked with over the years.
I would highly recommend their service to any small business that is either interested in getting into the federal government arena or who wants to have their contract maintained at a most highly professional level.
Thank you for supporting a VETERAN OWNED SMALL BUSINESS.
Bill Finch, Northeast Office Supply
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We looked around for a reputable company to help us acquire a GSA contract for Muzeek World Intl., Inc. After looking around we were unsuccessful in finding a good company. By chance, one of our colleagues recommended Price Reporter, Inc., so we called them up. I highly recommend Price Reporter to anyone looking for help in acquiring a GSA contract or any Government business dealings. They have the expertise and the know-how to get the work completed.
Arash Sardarizadeh, Chief Operating Officer, Muzeek World Intl., Inc.
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We have used Price Reporter for various services over the past 5 years and have been very happy with the services they have provided and continue to provide for us. They work hard to help you get the most from your GSA Schedule and are able to adapt and customize to what your particular needs are. I highly recommend their services to others with GSA Schedules as they help you maximize your sales
Jaime Mautz, PacificInk
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We are extremely grateful for all your help in guiding us through the whole process, as this was all new to us. Without the help of you and the rest of the team at Price Reporter, it would have been impossible to achieve our approval – or at the very least – it would have taken a very long time. I would not hesitate to highly recommend Price Reporter, Inc. to anyone needing assistance in government contracts. Your knowledge and assistance was invaluable and very much appreciated, and we look forward to a continued excellent relationship.
Lee Middleton, CEO, Point Two Air Vests USA, LLC
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Without Price Reporter contacting me at the right time, GSA would probably cancel my contract already. The CO said that she contacted us back in November of 2016, but got no response. Then Price Reporter called me and helped me with all the things needed and I followed his advise. That’s how we found out that our contract will be terminated soon, but had enough time to take the corrective action. The CO called us recently and it looks like they will extend our contract life. Thanks so much for your timely follow up – Price Reporter gave our Government sales a new hope!
Jennifer Truong, President, SF Cable, Inc.
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My company STEC-STEADFAST TECHNICS have worked with 2 IT companies before we linked up with PRICE REPORTER ,INC over 5 years ago. Ever since our relationship with the company, there is no reason to stop working with them.
The company is staffed with experienced and high Tech professionals who meet our needs adequately.
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OUR CLIENTS
Contractor Assessment Support
Navigating the complexities of government contracting can be challenging without thorough contractor assessment. GSA CAV (Contractor Assistance Visits) and IOA (Industrial Operations Analyst) visits are integral to maintaining compliance and operational efficiency in fulfilling government contracts.
Our Contractor Assessment Support Service Includes
Our services are designed to provide comprehensive support through every phase of GSA contractor assessments. Here’s how we assist:
- Pre-Assessment Planning: Guidance on preparing all necessary documentation and understanding the specific requirements.
- Compliance Reviews: Ensuring all aspects of your operations align with government standards.
- Post-Assessment Follow-Up: Offering support to address any issues or recommendations resulting from the assessment.
Detailed Overview of Contractor Assessments
Contractor assessments are critical evaluations conducted to ensure that government contractors meet or exceed the standards required for federal projects. These assessments help both new and established contractors understand the expectations and requirements of working with the government.
The key components include:
- Contractor Performance Assessment: Evaluates the quality of services and goods provided.
- Contractor Assessment Visit: An on-site review to inspect processes, compliance, and performance.
- IOA Visit: Focuses on the operational aspects to ensure that contractors have the necessary systems in place for effective contract management.
Enhancing Compliance Through Effective Assessments
Effective contractor assessment helps businesses identify areas for improvement, ensuring they meet the rigorous demands of government contracting.
The benefits of engaging with our contractor assessment support services include:
- Enhanced Operational Efficiency: Streamlining processes to meet government procurement policies.
- Increased Compliance: Adhering to federal regulations to avoid penalties and secure more contracts.
- Improved Contractor Performance: Leveraging feedback from assessments to enhance service delivery and product quality.
Need help with your upcoming assessment?
Ensure your readiness for any contractor assessment by partnering with us. Our expertise in GSA contractor assessments will help you navigate the complexities of government contracting with confidence.
- Contact Us: Get in touch with our team today for personalized contractor assessment support.
- Schedule a Consultation: Let us show you how to prepare for an upcoming contractor assessment visit effectively.
With our guidance, your business will not only meet but exceed the standards expected by government contracts, securing your position as a reliable federal contractor.
