A Revise Terms and Conditions Modification (CTAs) refers to a specific type of contract modification under the GSA Multiple Award Schedule (MAS) program, used to update, clarify, or correct the terms and conditions of a contract as they relate to Contractor Team Arrangements (CTAs). This modification allows contractors to formally align their MAS contract documentation with evolving business structures, responsibilities, and roles within a CTA.
As CTAs continue to grow in popularity across GSA’s acquisition ecosystem — especially in complex service-oriented and multi-disciplinary procurements — the ability to revise contract terms and conditions to reflect changes in team composition or governance is crucial. The Revise Terms and Conditions Modification provides an official mechanism to ensure those changes are documented and enforceable under the MAS framework.
Understanding Contractor Team Arrangements (CTAs)
Before diving into the specifics of the modification type, it’s important to understand what a Contractor Team Arrangement (CTA) is. Under GSA’s definition, a CTA is a formal agreement between two or more GSA Schedule contractors to work together to provide a complete solution to a federal customer.
In a CTA:
- Each team member must hold its own active GSA MAS contract
- The team submits a combined proposal in response to an agency RFQ or RFP
- Each contractor is privity-bound directly with the government
- Responsibilities (pricing, invoicing, delivery, etc.) are defined in a CTA agreement, submitted with the proposal
CTAs differ from subcontracting because all parties are prime contractors under the GSA Schedule. The GSA does not evaluate or approve the CTA agreement itself but expects the terms and roles to be clearly described.
Purpose of the Revise Terms and Conditions Modification (CTAs)
The Revise Terms and Conditions Modification is used when a contractor wishes to update language in their MAS contract related to the participation in or structure of a CTA. While GSA does not maintain centralized oversight of CTA agreements, the agency does expect contractors to maintain accurate contract documentation, including:
- Disclosures of how CTA-related services or pricing are offered
- Updated references in the terms and conditions or pricelist
- Clarifications about which contractor provides which elements of the solution
- Any changes that may affect delivery responsibilities, invoicing, or reporting
This modification type is also used when:
- There are revisions to CTA partnership roles affecting scope or pricing
- A contractor wants to clarify or update their published T&Cs to reflect CTA participation
- A misstatement or ambiguity in previously submitted documentation needs correction
- A contractor’s marketing or operational model for CTAs evolves post-award
When to Use This Modification
The Revise Terms and Conditions Modification should be submitted through GSA’s eMod system and is applicable under scenarios such as:
- Adding a new disclaimer or explanatory section about CTA participation in the T&Cs
- Updating the division of labor or responsibilities between CTA partners
- Clarifying how pricing or billing will be handled in CTA-based task orders
- Revising terms related to warranty, delivery, or service coordination under a CTA structure
- Aligning the contract’s terms with an approved modification to the contractor’s offering or SINs that support team-based delivery
This modification ensures that the contract remains accurate and that agencies relying on your Schedule can understand how CTA arrangements are implemented operationally.
Required Documentation
When submitting a Revise Terms and Conditions Modification (CTAs), contractors must prepare and include:
- A modification cover letter explaining the purpose and scope of the revision
- A copy of the revised Terms and Conditions (typically in Word or PDF format), with changes highlighted or marked using redlines or tracked changes
- A summary of changes table or document (optional but recommended)
- If applicable, a sample CTA narrative or template to show how the contractor explains CTA participation to potential ordering agencies
- Any supporting correspondence with GSA or client agencies, if relevant
GSA Contracting Officers may request clarifications or additional documentation depending on the complexity of the changes.
How This Differs from Other Modification Types
While many MAS contract modifications deal with pricing, scope, or administrative details, the Revise Terms and Conditions Modification (CTAs) is more narrowly focused on language and structural updates to the contract documentation itself. It:
- Does not change awarded SINs, labor categories, or pricing
- Does not alter contract scope (unless combined with another modification)
- Does not require resubmission of core solicitation documents, unless otherwise directed
- Focuses solely on ensuring that the contract’s narrative and operational language reflect the current state of CTA participation
It is often processed more quickly than major modifications but still requires careful attention to detail, especially in how revisions are explained.
Benefits of Maintaining Accurate CTA-Related Terms
Maintaining accurate and up-to-date terms and conditions related to CTAs supports:
- Transparency for agency buyers who need to understand roles and responsibilities
- Contract integrity, ensuring that what is advertised aligns with how work is performed
- Risk mitigation, avoiding misunderstandings related to delivery, billing, or responsibility
- Clearer proposal development, allowing for consistent language across task orders and RFQs
- Compliance with FAR Part 15.404 and MAS solicitation instructions, which require accurate representation of capabilities
This type of modification also reinforces best practices around team-based performance, particularly for complex, multi-vendor projects under SINs like 54151S (IT Services), 541611 (Management Consulting), or Facilities Services SINs, where CTAs are common.
Tips for Managing CTA-Related Revisions
To manage CTA-related updates effectively, contractors should:
- Keep a centralized, version-controlled copy of their MAS Terms and Conditions
- Periodically review whether existing T&Cs reflect actual CTA usage
- Coordinate with legal and contracts teams when revising CTA language
- Use clear, non-promotional language to describe CTA roles
- Avoid overpromising in T&Cs — ensure that descriptions are realistic and consistent with actual capabilities
- Maintain a template CTA agreement that reflects current practice and can be referenced during agency discussions
Proactive updates through this modification type can also preempt agency confusion or concerns, especially during audits or procurement reviews.
Conclusion
The Revise Terms and Conditions Modification (CTAs) is a specialized but highly valuable tool in the GSA MAS contractor’s toolkit. As Contractor Team Arrangements become increasingly common in federal procurement, the ability to accurately document and communicate CTA-related terms is essential for both compliance and competitive advantage.
By using this modification to maintain transparency and consistency in how team-based solutions are presented and delivered, contractors not only fulfill their contractual obligations — they also build stronger relationships with agency buyers who depend on clear, reliable information when issuing task orders and evaluating teams.
