Global Supply

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What is GSA Global Supply?

GSA Global Supply is a federal requisition program administered by the General Services Administration. It is essentially a one-stop shop where civilian and military customers can find items, submit wholesale orders online, and have their products delivered around the world. Although GSA Global Supply does procure products from commercial suppliers, all transactions are government-to-government between federal and military agencies and GSA contractors.

With GSA Global Supply, customers can easily access such items as:
  • Products and tools for maintenance, repair and operations
  • Janitorial and sanitation supplies
  • Office supplies
  • Computer products
  • Furniture and furnishings
  • Housewares
  • Tools and hardware
  • ‘Green’ items
  • Disaster relief
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    GSA Global Supply offers several benefits for both customers and contractors. Customers have the advantage of competitively priced items and do not have to compare prices from multiple sources. As GSA deals with all procurement, it ensures compliance with Federal Acquisition Regulation (FAR), AbilityOne mandates, environmental initiatives, and other purchasing rules. FAR has identified Global Supply as a priority supply source for federal and military agencies, ensuring lucrative business opportunities for GSA contractors.

    In fact, the Office of Management and Budget has recently designated the GSA Global Supply as the best-in-class acquisition solution, based on five main criteria:
    • Rigorous requirements definitions and planning processes
    • Appropriate pricing strategies
    • Data-driven demand management strategies
    • Category and performance management strategies
    • Independently validated reviews

    GSA Global Supply Online Ordering Site and Catalogue

    There are a number of tools through which customers can find and order products.

    The 2021 Global Supply Annual Supply Catalogue comprises more than 7,900 of Global Supply’s most popular National Stock Number (NSN) items, and is conveniently available as an electronic flip book. Items from the 2021 catalogue can be purchased through Global Supply Online Ordering.

    The new GSA Global Supply Online Ordering site has a product line of more than 800,000 items and displays photographs, descriptions, and prices.

    Global Supply items can also be ordered through the GSA Advantage. The main difference is that GSA Advantage, unlike GSA Global Supply Online Ordering, also displays products from Multiple Award Schedule contractors.

    How can GSA contractors receive orders from Global Supply?

    As we have explained, there are several advantages for GSA contractors who are interested in conducting business via the GSA Global Supply. There are two methods which Global Supply’s industry partners can use to process business transactions:

    1. Electronic Data Interchange (EDI)
    2. Vendor Portal (VP)

    Electronic Data Interchange is the GSA Global Supply’s preferred method. It is very convenient for high-volume GSA contractors, as it allows all business documents and data, such as inbound and outbound transactions, to be electronically processed in a standardised format. The advantages of EDI over paper documents and manual data entry include lower costs, more efficient transactions, and fewer mistakes. What’s more, EDI allows vendors to communicate directly with their customers. The EDI onboarding process is initiated immediately after your business is awarded a contract, and it usually takes 30-90 days to approve you as a certified GSA Global Supply EDI vendor.

    The onboarding process involves:
    • The GSA Global Supply providing their implementation specifications
    • A survey to determine your EDI capabilities
    • A kick-off meeting to review EDI requirements
    • Creating a test catalogue of 20 items to check that you can receive and process transactions
    • Testing to ensure that the vendor EDI system can communicate with the GSA Global Supply
    • Setting up your catalogue on the GSA’s system

    Vendor Portal is an application through which vendors can administer their orders, and which facilitates automatic communication between the GSA and agency customers. To use the VP, vendors must register with and obtain an account with the GSA. VP is sometimes preferred by vendors with a smaller volume of orders as it is more cost-effective than EDI, and VP accounts are created in just 1-2 days. However, using the Vendor Portal is less time-effective as orders must be inputted manually one at a time. Whereas EDI enables direct communication between the vendor and their customers, VP only allows communication between the vendor and GSA.

    Vendors also cannot create invoices on VP. Vendor Portal’s services include:
    • Viewing and accepting purchase orders
    • Viewing special instructions
    • Entering shipment and delivery information
    • Generating substitute item requests
    • Generating backorders
    • Requesting cancellations of orders

    As we have mentioned, Electronic Data Interchange is GSA Global Supply’s preferred method for managing purchase orders. At Price Reporter, our Order Management System (OMS) will help you handle your Global Supply orders via EDI.

    How Price Reporter OMS can handle Global Supply Orders

    Price Reporter OMS is an advanced and easy-to-use cloud-based platform designed to help GSA contractors easily administer all their GSA Global Supply orders. It offers:

    GSA EDI order management: Our OMS seamlessly integrates with GSA platform tools, is precisely tailored for all your GSA contracting needs, and works with the required order types (such as EDI).

    Routine ordering task automation: Our system automatically assesses each order to find the nearest dealer and optimal delivery channel, and makes it simpler to manage your inventory, prepare necessary documents for orders, and fulfil specific packaging or delivery requirements which the federal agencies request.

    Easy accounting: Our system blends order management with accounting to ensure reliable and accurate information and to make it easy to manage your financial and sales data. The Price Reporter OMS synchronises with the most popular third-party software, such as QuickBooks.

    Full compliance: With the assistance of our OMS, you can rest assured that your business is 100% compliant with all GSA standards and regulations.

    Reporting and analytics: Thorough and streamlined reporting including GSA 72A IFF Report, OS3 Usage Report and TDR is integrated into our OMS and available with one click. Powerful analytics allow you to optimise your inventory, discover new opportunities and plan the future development of your business.

    Get in touch with one of Price Reporter’s specialists today, to find out how we can help your business become an industry partner with the GSA Global Supply.

    Mission

    Founded in 2006, Price Reporter is comprised of a team of experts with many years of experience, doing business with GSA.

    Price Reporter's mission is to serve client's unique needs to effectively establish, grow and maximize their GSA business.

    Price Reporter's experts utilize a full-range of custom marketing intelligence solutions, providing the insight needed to navigate today's complex Government marketplace.

    Our numbers tell the story

    12+

    Years Working with GSA

    100+

    GSA Contracts Awarded

    500+

    Companies Served

    700+

    GSA Contracts under Management

    5K+

    GSA Contract Modifications Completed

    1M+

    GSA Orders Processed

    4.8★

    Customer
    Rating

    Contact our GSA Expert
    Call 201.567.6646 or provide your details for a free consultation:

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      Testimonials

      Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we've ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.

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      Frequently Asked Questions
      What is GSA Global Supply?

      GSA Global Supply is a federal program administered by the General Services Administration. It is a requisition-based supply program for customers worldwide, including the DoD. Customers can use a variety of ordering mechanisms to submit requisitions to GSA for delivery globally.

      We make it easy for our military and civilian customers to find and buy products. Customers benefit from leveraged pricing and administrative savings because GSA has already completed a competitive procurement process for each item. GSA also ensures compliance with FAR, AbilityOne mandates and other relevant purchasing regulations.

      While Global Supply does work with commercial suppliers to develop its product line, customers purchase from GSA. Each transaction is government-to-government (G2G). It is a priority source when federal agencies and military users are purchasing supplies, per FAR section 8.002.

      GSA Global Supply offers easy access to common-use items, including:

      • Maintenance, repair and operations (MRO);
      • Janitorial and sanitation (JanSan);
      • Office supplies.
      How is GSA Global Supply referenced in the Federal Acquisition Regulation (FAR)?

      In FAR 8.002, Priorities for Use of Mandatory Government Sources, GSA Global Supply is identified as a wholesale supply source (v) and should be referenced as a priority when federal and military agencies are purchasing supplies. FAR 8.002 indicates:

      Except as required by FAR 8.003, or as otherwise provided by law, agencies shall satisfy requirements for supplies and services from or through the sources and publications listed below in descending order of priority.

      Agency inventories.

      Excess from other agencies.

      Federal Prison Industries, Inc.

      Supplies that are on the Procurement List maintained by the Committee for Purchase from People Who Are Blind or Severely Disabled (see Subpart 8.7).

      Wholesale supply sources such as stock programs of the General Services Administration (GSA) (see 41 CFR 101-26.3), the Defense Logistics Agency (DLA) (see 41 CFR 101-26.6), the Department of Veterans Affairs (see 41 CFR 101-26.704), and military inventory control points.

      Under a 1971 Agreement, GSA and DLA agreed to divide responsibilities for a wide range of products in the National Supply System. DLA assumed primary responsibility for items that were deemed “military” in nature and GSA assumed responsibility for “civilian” items like office supplies and hand tools.”

      Finally, note that FAR Subpart 8.4 “is not applicable to orders placed through the GSA Global Supply System.” FAR Subpart 8.4 deals with use of GSA Multiple Award Schedules, not GSA Global Supply.

      How do customers purchase from GSA Global Supply?

      GSA Global Supply conducts competitive procurements to ensure compliance with the Federal Acquisition Regulations (FAR) and other relevant mandates before offering products to its customers. Customers can confidently place simple requisitions with GSA Global Supply for desired items without having to solicit comparison prices from multiple sources since procurement is completed and compliance guaranteed.

      There are several options for ordering from GSA Global Supply:

      Use automated systems for submitting MILSTRIP or FEDSTRIP requisitions. MILSTRIP/FEDSTRIP order are routed electronically to GSA via the Defense Automatic Addressing System (DAAS).

      Order online at GSA Global Supply™ or GSA Advantage!®. Both sites function 24/7, enable users to place orders from anywhere in the world, and offer electronic equivalents of traditional requisition forms DD 1348 or SF 344.

      Does GSA Global Supply confirm customer orders?

      Yes. Online orders at the GSA Global Supply or GSA Advantage!® sites conclude with an “Order Confirmation” screen that customers can print or save for reference. Fax orders are confirmed with a fax reply. Phone orders can ask for email or fax confirmation.

      How do I resolve a problem with a GSA Global Supply order?

      Visit AskGSA, a self-service tool, to find status of a pending order. GSA’s National Customer Service Center (NCSC).

      How are prices set for GSA Global Supply? Do they change?

      GSA Global Supply conducts procurements and prices competitively. Typically, the quoted price includes shipping costs.

      In a competitive and volatile marketplace, prices are subject to change. GSA makes every effort to maintain consistency between the two websites and the printed catalogs and brochures. The websites are updated overnight, every night, to incorporate changes. Customers should use websites for the most up-to-the-minute pricing. Customers pay the price that is in effect on the day that they place the order.

      What is the Federal Strategic Sourcing Initiative (FSSI) and how does it relate to GSA Global Supply?

      GSA has negotiated Blanket Purchase Agreements (BPA’s) to provide extra savings on office supplies and other products. This gives users an easy way to purchase products while assuring that agencies leverage the government’s buying power on the most commonly purchased items. GSA Global Supply is also incorporating strategic sourcing into its operations. Items available through strategic sourcing are identified online with an “FSSI” icon. Some agencies have polices for mandatory or preferred use of the FSSI Office Supplies BPAs. To learn more about this program visit Federal Strategic Sourcing Initiative (FSSI).

      Why are some GSA Global Supply items identified with NSNs and others with part numbers?

      GSA Global Supply offers more than 50,000 items identified with a National Stock Number. This is a 13-digit identifier where the first four digits indicate its Federal Supply Class (e.g. 5110 = tools) and the remaining digits identify the specific item. NSNs are a fundamental part of the National Supply System and facilitate transfer of requisitions among GSA, DoD, the Postal Service, and other federal entities.

      GSA has partnered with leading commercial vendors to offer hundreds of thousands of additional items. Since it would be impractical and costly to assign NSNs to each product—some of which are short-lived—GSA relies on commercial part numbers.

      Customers can order NSNs or part-numbered items via phone, fax, or online. MILSTRIP users can order part-numbered items by using the identifier AOB for domestic shipment and AO2 for overseas destinations.

      How am I billed for a GSA Global Supply order?

      Once GSA Global Supply’s vendor partner ships an order, the vendor bills GSA. GSA then bills the customer. If the customer paid with a government purchase card, the transaction will appear on the monthly statement, with GSA Global Supply noted as the supplier. If the customer paid with an AAC/DoDAAC, those transactions are processed with the Treasury twice a month, around the 1st and the 15th.