GSA Contract Renewals

SA label

Can every GSA contractor get an Option Renewal?

GSA Schedule holders have the opportunity to extend their contract every 5 years, but the renewal process does not happen automatically. Approximately 8 months before your contract expires, GSA reviews whether your compliance, sales, and financial stability warrant an Option Renewal. Depending on their assessment, your Authorized Negotiator will receive an email asking whether you want to extend your contract, or stating a “notice of cancellation” (although you can request reconsideration to reverse this decision).

Contact our GSA Expert
Call 201.567.6646 or provide your details for a free consultation:

    After receiving your email

    Your Contracting Officer will request documents, including:
    • Latest pricing
    • Commercial sales practices
    • Associated representations and certifications
    You may have to address such issues as:
    • Audit deficiencies
    • Insufficient sales
    • Trade Agreement Act compliance
    • Financial review
    • Commercial sales practice disclosures
    • Small business size recertification
    • Performance evaluations

    Your Contracting Officer will set a deadline for you to submit your renewal documents and Final Proposal Revision.  The GSA can extend this deadline, if necessary. Once your GSA Contract Option Renewal is successful, you are all set for 5 more years of business with the U.S. Government!

    Get expert help

    Do you have a GSA Option Renewal coming up soon? Are you unsure what you need to do or how and when to do it?

    Our team at Price Reporter is here to assist you with every step of your renewal:
    • Preparing and submitting your Option to Extend
    • Working with your Contracting Officer throughout the review process
    • Coordinating responses to GSA’s requests for clarification
    • Negotiating changes to terms and finalizing the award documents

    GSA Schedule Option Renewal course

    For insight into the ever-changing field of government contracts and how to successfully exercise your GSA Option, take our GSA Schedule Option Renewals course.

    You will learn how to:
    • Review and update your Basis of Award, Commercial Sales Practices, and T&Cs prior to the renewal process
    • Successfully request contract changes
    • Negotiate with either your Contract Specialist or further up the chain of command
    • Prepare for your Industrial Operations Analyst Assessment
    • Review the requirement for a Small Business Subcontracting Plan
    • Revisit your Economic Price Adjustment clause
    Mission

    Founded in 2006, Price Reporter is comprised of a team of experts with many years of experience, doing business with GSA.

    Price Reporter's mission is to serve client's unique needs to effectively establish, grow and maximize their GSA business.

    Price Reporter's experts utilize a full-range of custom marketing intelligence solutions, providing the insight needed to navigate today's complex Government marketplace.

    Our numbers tell the story

    14+

    Years Working with GSA

    100+

    GSA Contracts Awarded

    700+

    Companies Served

    1000+

    GSA Contracts under Management

    10K+

    GSA Contract Modifications Completed

    1M+

    GSA Orders Processed

    4.9★

    Customer
    Rating

    Contact our GSA Expert
    Call 201.567.6646 or provide your details for a free consultation:

      partner logo
      Testimonials

      Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we've ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.

      More testimonials
      Frequently Asked Questions
      How does GSA Contract Renewal Consulting happen?

      To complete your GSA renewal, Pricereporter consultants offer a comprehensive service package. Once you hire us, we will:

      Examine your contract’s current state

      Examine the CAV Report Card results and contract compliance

      Assemble the paperwork that the GSA requires

      Throughout the process, collaborate with your GSA Contracting Officer, so that you can concentrate on your other crucial business aspects.

      What is GSA contract renewal training?

      Pricereporter provides a cost-effective training option with practical guidance on how to navigate the contract extension procedure.

      Our affordable online training program provides a unique instruction and renewal guidance with the pertinent templates to help you get through this.

      When does the GSA Renewal Process Start?

      The majority of vendors believe that the procedure begins seven months before the contract’s expiration date, when GSA contacts the contractor via email to inquire about the possibility of extension.

      But did you realize that it actually starts 40 days earlier? At that point, the GSA starts its internal evaluation to see whether there are enough sales and compliance to justify moving forward.

      Too many vendors are shocked when they discover the lack of upcoming renewal all too late.

      When Should I Start my GSA Renewal?

      Pricereporter advises that you start planning one year before your contract expires, even though the GSA may get in touch with you approximately seven months beforehand.

      Concerns about contractor assessment reports (CAV) should be addressed and final revisions should be made before the renewal freeze (when GSA would not accept any changes), sales should hopefully be increased, and document preparation should start without the pressure of impending GSA deadlines.

      Why Wouldn't GSA Renew my Contract?

      Among the more frequent explanations given by GSA for not renewing a GSA contract are:

      Lack of GSA Sales – If your contract has not generated an average of $25,000 per year in GSA sales, it will probably not be renewed.

      Low sales on a competitive SIN – Even if you get a decent order flow, your contract may be terminated if it is deemed that many other contractors are producing higher sales volume, within the same category.

      Assessment Report Card Deficiencies – The GSA may decide not to renew your contract if you received poor evaluations and did not fix the issues right away.

      Agency complaints – The GSA may choose not to exercise the renewal if doing business with your company has become cumbersome and the CO has received complaints.

      The GSA may regard your contract differently if your commercial sales practices (CSP) have undergone significant change. It is crucial to appropriately present CSP data.