GSA Contract Renewals

SA label

Can every GSA contractor get an Option Renewal?

GSA Schedule holders have the opportunity to extend their contract every 5 years, but the renewal process does not happen automatically. Approximately 8 months before your contract expires, GSA reviews whether your compliance, sales, and financial stability warrant an Option Renewal. Depending on their assessment, your Authorized Negotiator will receive an email asking whether you want to extend your contract, or stating a “notice of cancellation” (although you can request reconsideration to reverse this decision).

Contact our GSA Expert
Call 201.567.6646 or provide your details for a free consultation:

    After receiving your email

    Your Contracting Officer will request documents, including:
    • Latest pricing
    • Commercial sales practices
    • Associated representations and certifications
    You may have to address such issues as:
    • Audit deficiencies
    • Insufficient sales
    • Trade Agreement Act compliance
    • Financial review
    • Commercial sales practice disclosures
    • Small business size recertification
    • Performance evaluations

    Your Contracting Officer will set a deadline for you to submit your renewal documents and Final Proposal Revision.  The GSA can extend this deadline, if necessary. Once your GSA Contract Option Renewal is successful, you are all set for 5 more years of business with the U.S. Government!

    Get expert help

    Do you have a GSA Option Renewal coming up soon? Are you unsure what you need to do or how and when to do it?

    Our team at Price Reporter is here to assist you with every step of your renewal:
    • Preparing and submitting your Option to Extend
    • Working with your Contracting Officer throughout the review process
    • Coordinating responses to GSA’s requests for clarification
    • Negotiating changes to terms and finalizing the award documents

    GSA Schedule Option Renewal course

    For insight into the ever-changing field of government contracts and how to successfully exercise your GSA Option, take our GSA Schedule Option Renewals course.

    You will learn how to:
    • Review and update your Basis of Award, Commercial Sales Practices, and T&Cs prior to the renewal process
    • Successfully request contract changes
    • Negotiate with either your Contract Specialist or further up the chain of command
    • Prepare for your Industrial Operations Analyst Assessment
    • Review the requirement for a Small Business Subcontracting Plan
    • Revisit your Economic Price Adjustment clause
    Mission

    Founded in 2006, Price Reporter is comprised of a team of experts with many years of experience, doing business with GSA.

    Price Reporter's mission is to serve client's unique needs to effectively establish, grow and maximize their GSA business.

    Price Reporter's experts utilize a full-range of custom marketing intelligence solutions, providing the insight needed to navigate today's complex Government marketplace.

    Our numbers tell the story

    16+

    Years Working with GSA

    100+

    GSA Contracts Awarded

    1000+

    Companies Served

    1500+

    GSA Contracts under Management

    10K+

    GSA Contract Modifications Completed

    1M+

    GSA Orders Processed

    4.9★

    Customer
    Rating

    Contact our GSA Expert
    Call 201.567.6646 or provide your details for a free consultation:

      Testimonials

      Price Reporter team has been efficient at managing our GSA contract catalogs for the past 5 years. They keep our catalogs well maintained and compliant, saving our resources and letting us focusing on making sales.

      Adorama
      Testimonials

      The B. David Company enlisted the services of Price Reporter, Inc. to setup our DOD EMALL account. We are a second generation family owned company and were uncertain what would be required to complete this task. I fully recommend Price Reporter, Inc. to any company that is looking for assistance with their Government business endeavors. They were and have continued to be extremely helpful. We will continue to rely on Price Reporter, Inc. for future projects.

      Steven Ribnick, Sales & Operations Analyst, B. David Company, Inc.
      Testimonials

      Price Reporter recently helped us with our 3rd GSA contract, the 2nd they did with us. It was the fastest we’ve ever been through the process with GSA. Each step was easy because the ground work was done before we were asked to do anything. Our pricing verification phase went smooth and quickly and both our contracts were accepted without rejection, with minimal negotiations with contracting.

      George McCullough, Director of Sales and Business Development, Darley
      Testimonials

      We first learned about the DOD EMALL a couple years ago from Price Reporter. We decided to move forward on it in 2016. I would recommend them based on the following items:

      • They split the payment. Half upfront and the other half is only charged should DOD EMALL contract be awarded to you.
      • Adding Price Reporter, specifically Andrey Karpov and Igor London, as agents on our GSA schedule streamlined the process. They were able to communicate with our GSA Contracting Officer to ensure that we received what we needed for DOD EMALL from GSA. This saved time on my end and sped up the process.
      • They provide a list of everything you need. Andrey and the rest of his team are meticulous and understand the process on how to get a DOD EMALL contract and thus we benefited from their expertise.

      These are a few of the reasons why I would recommend Price Reporter, Inc. Thank you!

      Karl Prince, Finance Director, AES Systems, Inc.
      Testimonials

      Since 2009, Price Reporter has provided Fisher Scientific timely competitive item level GSA pricing data allowing us to identify opportunities and threats. Their customer service focus is solid.

      Tim Evans, Government Segment Marketing Manager, NA, Fisher Scientific
      Testimonials

      Price Reporter are helping make my life much easier and helping me feel so much better about our GSA contract. Thanks!!!

      Kristen Briggs, President, General Mailing & Shipping Systems, Inc.
      Testimonials

      For the past 10 years, Price Reporter has been providing us with exceptional service for the maintaining of our GSA office supplies contract. They have updated our files on a very timely basis. They have provided modifications when required. For a number of years, they had been giving us a price algorithm where each of our items were priced more than our cost and a penny below the next competitor. A very unique position that gave us thousands of government orders – that was prior to the GSA FSSI BPA.
      And for all the service given, their cost was far less than any other consulting firm that we had contacted or worked with over the years.
      I would highly recommend their service to any small business that is either interested in getting into the federal government arena or who wants to have their contract maintained at a most highly professional level.
      Thank you for supporting a VETERAN OWNED SMALL BUSINESS.

      Bill Finch, Northeast Office Supply
      Testimonials

      We looked around for a reputable company to help us acquire a GSA contract for Muzeek World Intl., Inc. After looking around we were unsuccessful in finding a good company. By chance, one of our colleagues recommended Price Reporter, Inc., so we called them up. I highly recommend Price Reporter to anyone looking for help in acquiring a GSA contract or any Government business dealings. They have the expertise and the know-how to get the work completed.

      Arash Sardarizadeh, Chief Operating Officer, Muzeek World Intl., Inc.
      Testimonials

      We have used Price Reporter for various services over the past 5 years and have been very happy with the services they have provided and continue to provide for us. They work hard to help you get the most from your GSA Schedule and are able to adapt and customize to what your particular needs are. I highly recommend their services to others with GSA Schedules as they help you maximize your sales

      Jaime Mautz, PacificInk
      Testimonials

      We are extremely grateful for all your help in guiding us through the whole process, as this was all new to us. Without the help of you and the rest of the team at Price Reporter, it would have been impossible to achieve our approval – or at the very least – it would have taken a very long time. I would not hesitate to highly recommend Price Reporter, Inc. to anyone needing assistance in government contracts. Your knowledge and assistance was invaluable and very much appreciated, and we look forward to a continued excellent relationship.

      Lee Middleton, CEO, Point Two Air Vests USA, LLC
      Testimonials

      Without Price Reporter contacting me at the right time, GSA would probably cancel my contract already. The CO said that she contacted us back in November of 2016, but got no response. Then Price Reporter called me and helped me with all the things needed and I followed his advise. That’s how we found out that our contract will be terminated soon, but had enough time to take the corrective action. The CO called us recently and it looks like they will extend our contract life. Thanks so much for your timely follow up – Price Reporter gave our Government sales a new hope!

      Jennifer Truong, President, SF Cable, Inc.
      Testimonials

      My company STEC-STEADFAST TECHNICS have worked with 2 IT companies before we linked up with PRICE REPORTER ,INC over 5 years ago. Ever since our relationship with the company, there is no reason to stop working with them.
      The company is staffed with experienced and high Tech professionals who meet our needs adequately.

      Olufadeji Amele, Owner
      More Testimonials
      Frequently Asked Questions

      How does GSA Contract Renewal Consulting happen?

      To complete your GSA renewal, Pricereporter consultants offer a comprehensive service package. Once you hire us, we will:

      Examine your contract’s current state

      Examine the CAV Report Card results and contract compliance

      Assemble the paperwork that the GSA requires

      Throughout the process, collaborate with your GSA Contracting Officer, so that you can concentrate on your other crucial business aspects.

      What is GSA contract renewal training?

      Pricereporter provides a cost-effective training option with practical guidance on how to navigate the contract extension procedure.

      Our affordable online training program provides a unique instruction and renewal guidance with the pertinent templates to help you get through this.

      When does the GSA Renewal Process Start?

      The majority of vendors believe that the procedure begins seven months before the contract’s expiration date, when GSA contacts the contractor via email to inquire about the possibility of extension.

      But did you realize that it actually starts 40 days earlier? At that point, the GSA starts its internal evaluation to see whether there are enough sales and compliance to justify moving forward.

      Too many vendors are shocked when they discover the lack of upcoming renewal all too late.

      When Should I Start my GSA Renewal?

      Pricereporter advises that you start planning one year before your contract expires, even though the GSA may get in touch with you approximately seven months beforehand.

      Concerns about contractor assessment reports (CAV) should be addressed and final revisions should be made before the renewal freeze (when GSA would not accept any changes), sales should hopefully be increased, and document preparation should start without the pressure of impending GSA deadlines.

      Why Wouldn't GSA Renew my Contract?

      Among the more frequent explanations given by GSA for not renewing a GSA contract are:

      Lack of GSA Sales – If your contract has not generated an average of $25,000 per year in GSA sales, it will probably not be renewed.

      Low sales on a competitive SIN – Even if you get a decent order flow, your contract may be terminated if it is deemed that many other contractors are producing higher sales volume, within the same category.

      Assessment Report Card Deficiencies – The GSA may decide not to renew your contract if you received poor evaluations and did not fix the issues right away.

      Agency complaints – The GSA may choose not to exercise the renewal if doing business with your company has become cumbersome and the CO has received complaints.

      The GSA may regard your contract differently if your commercial sales practices (CSP) have undergone significant change. It is crucial to appropriately present CSP data.

       

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