How Do I Report My GSA Sales with TDR?

Are you considering becoming a GSA contractor or looking for information on how to report your GSA sales? The GSA (General Services Administration) requires contractors on the Multiple Award Schedule (MAS) program to report on their sales via a process called Transactional Data Reporting (TDR). In this guide, we'll cover essential aspects such as eligibility, the difference between TDR and Commercial Sales Practices, and the nitty-gritty of reporting your GSA sales using TDR.

• Introduction to Transactional Data Reporting (TDR) and its Significance
• What is Commercial Sales Practices (CSP)?
• Am I Eligible for Transactional Data Reporting (TDR)?
• Transactional Data Reporting vs. Commercial Sales Practices
• How Do I Report My GSA Sales with TDR?
• “Paying the IFF”
• Best Practices for TDR Sales Reporting
• Conclusion

Introduction to Transactional Data Reporting (TDR) and its Significance

Transactional Data Reporting was introduced in 2016 as part of the Multiple Award Schedule (MAS) program. It serves as a mechanism for GSA and its partner agencies to collect detailed, transaction-level data on solutions procured through GSA Schedules. The ultimate goal is to empower the government’s acquisition workforce with data-driven insights to make informed decisions, thereby optimizing taxpayer dollars.

You should note that specific procedures and requirements may change over time, so it’s essential to check the latest guidance from the GSA or consult with Price Reporter for the most accurate and up-to-date information.

What is Commercial Sales Practices (CSP)?

The General Services Administration (GSA) Commercial Sales Practices (CSP) refers to the pricing and discounting practices that contractors disclose to the GSA when negotiating contracts for the sale of commercial products or services to the U.S. Government. It aims to ensure fair and reasonable pricing by requiring contractors to provide information about their commercial pricing practices.

Am I Eligible for Transactional Data Reporting (TDR)?

If you’re a GSA contractor or planning to become one, understanding your eligibility for Transactional Data Reporting is crucial. Currently, only contractors with specific Special Item Numbers (SINs) qualify for TDR, and you can find the eligible SINs listed on GSA’s TDR webpage. However, the GSA plans to open TDR to all Schedule contractors, regardless of SIN, throughout 2023/2024. Familiarize yourself with TDR now to stay ahead of the curve, even if you don’t qualify at the moment.

Transactional Data Reporting vs. Commercial Sales Practices

Choosing between Transactional Data Reporting and Commercial Sales Practices is a pivotal decision for GSA contractors. TDR provides an alternative to disclosing Commercial Sales Practices, offering more flexibility with discounting. While TDR eliminates the need for compliance with the Price Reductions Clause and eliminates CSP disclosures, it comes with its own set of requirements. TDR mandates monthly sales reporting, including 11 specific items, making it essential for contractors to weigh the pros and cons based on their unique solutions and business needs.

To explore TDR and CSP further, check out the GSA FSSI BPA, and TAA Contract options available.

How Do I Report My GSA Sales with TDR?

The process of reporting GSA sales with TDR involves a shift in frequency and details. Unlike the quarterly reporting required for non-TDR contractors, those opting into TDR must report their GSA sales monthly. The Federal Acquisition Service Sales Reporting Portal (FAS SRP) serves as the platform for both TDR and CSP methods, ensuring a streamlined reporting process.

For TDR reporting, contractors need to keep track of 11 specific items, including the Contractor or Blanket Purchase Agreement (BPA) Number, Delivery/Task Order Number/Procurement Instrument Identifier (PIID), and more. These details are crucial for maintaining accurate records and complying with GSA regulations.

Here are the steps you might want to follow and commit to memory:

1. Access the TDR System:

• Log in to the TDR system using your vendor credentials. You should have received access information when you were awarded your GSA MAS contract.

2. Enter Sales Data:

• Input your sales data into the TDR system. This includes the details of the products or services sold, the contract number, pricing information, and other relevant details.

3. Calculate and Report Discounts:

• Calculate any discounts offered to the government, including prompt payment discounts. Report these discounts accurately in the TDR system.

4. Submit Reports:

• Submit your TDR reports according to the schedule specified in your contract. The reporting frequency may vary based on your contract terms.

5. Compliance with Contract Terms:

• Ensure that your TDR reports comply with the terms and conditions outlined in your GSA MAS contract.

6. Review and Verify:

• Before submitting, review and verify the accuracy of the information provided in your TDR reports. Any discrepancies or errors should be corrected before submission.

7. Keep your Documentation:

• Maintain documentation supporting your TDR reports. This documentation may be subject to audit, and having detailed records can help in case of any inquiries or reviews.

To make the reporting process smoother, why not go to Price Reporter for a consultation and get informed by the best?

“Paying the IFF”

For TDR contractors, the Industrial Funding Fee (IFF) is a monthly obligation, amounting to 0.75% of GSA contract sales. This fee covers GSA’s operational costs for the Federal Supply Schedules (FSS) program. Payment methods for IFF include Credit Card, Debit Card, PayPal, or an automated clearing house, providing flexibility to contractors.

Implementing best practices for TDR sales reporting involves segregating GSA sales from non-GSA sales, aiding in accurate reporting, and preventing overpayment of IFF.

Best Practices for TDR Sales Reporting

To enhance the TDR reporting experience, GSA contractors should adopt best practices. Keeping meticulous records of GSA sales, distinct from other sales, ensures a clear understanding of the performance of GSA-related transactions. Awareness of the 11 required items for TDR reporting is essential, facilitating smooth reporting at the end of each month.

Explore the GSA Security options available to enhance your understanding of security measures within the GSA framework.

Conclusion

In conclusion, Transactional Data Reporting presents an opportunity for GSA Schedule contractors to provide competitive pricing to federal buyers while navigating some additional reporting requirements. By understanding the eligibility criteria, the differences between TDR and CSP, and the details involved in monthly reporting, contractors can optimize their participation in GSA sales programs.

For a deeper dive into Transactional Data Reporting and the GSA Schedule, visit the Price Reporter website and stay informed about the latest developments in GSA plans and initiatives.